Health ContactPortal Webinar

July 28th, 2010

This morning we held the first ContactPortal webinar for the Health Sector. The 45 minute presentation by Tony Norman went without a hitch primarily due to the preparation done by both Tony and Chris Binding.

80% of the attendees indicated in a poll during the webinar that they thought that ContactPortal would definitely benefit their organisation.

60% requested a recording of the webinar to share with colleagues.

40% indicated that they would be interested in attending a more in-depth class.

The recording of the webinar will be available on the Forum shortly. Follow up telemarketing activities have already been scheduled.

Wandsworth BC cite ‘Kate’ in Direct Debit League Win

July 23rd, 2010

Telephonetics VIP are delighted to announce that Wandsworth Borough Council have won the Direct Debit Challenge League for 2009/10! We are very proud to support our customer using our Direct Debit solution and congratulate them on their success.

The league has been running for two years and recognises local authority achievements in delivering best practice and contributions to improvements in payment efficiency.

Each month, a score is awarded to each local authority that has registered for the League. This score is calculated primarily on the basis of Direct Debit take up among council tax and business rates payers, with the most points won by authorities increasing their level of Direct Debit take up over the given month.

Wandsworth Borough Council were one of 6 league winners, and were awarded £1,000 for their chosen charity along with:

  • Borough Council of King’s Lynn and West Norfolk
  • Sunderland City Council
  • Bournemouth Borough Council
  • West Dunbartonshire Council
  • Surrey Heath Borough Council

In an independent Case Study done by Bacs, Suzanne Lancaster, Council Tax Manager at Wandsworth Borough Council, was quick to praise their new member of staff ‘Kate’ in helping them win the league:

“We are delighted that as the first users of the innovative technology, our commitment to continuous improvement has been recognised by Bacs, and allowed us to win our division in the Direct Debit Challenge League.”

To find out more about our Direct Debit solution which has helped Wandsworth achieve a 40% increase in Direct Debit take up,
Call us on 01442 242 242 and say ’sales’.

Exclusive DNA Improvement Workshop (North West)

July 19th, 2010

 

Cloud 23
Sheffield Teaching Hospitals anticipate a saving of £1m per year by reducing DNAs and achieved ROI in just 5 weeks.

During this free half day workshop you will have the chance to network with your peers, experience a Remind+ demonstration, see how outpatient performance can be improved and participate in a Q&A session.

Remind+ is proven in reducing DNAs and waiting lists while increasing productivity and achieving significant cost savings.

The Venue
Hilton Manchester Deansgate Hotel
303 Deansgate
Manchester M3 4LQ

The Date
Wednesday, August 11th 2010. 09:00 – 12:30

Enjoy stunning views of the city and complementary beverages at registration in the Cloud 23 bar on the 23rd floor.

To register online click here, alternatively call o1442 242 242 and say “Manchester Workshop

Four Customers Shortlisted for Good Communication Awards

July 12th, 2010

Congratulations to four Telephonetics VIP customers who have been nominated as finalists in the Good Communication Awards.

Reigate & Banstead Borough Council, Rushcliffe Borough Council, South Ayrshire Council and South Staffordshire Council have each been nominated with the help of implementing our solutions.

Contact Centre of the Year

Contact Centre Technology Award

We are delighted that 11 other existing customers are also listed as finalists.

  • Cheshire West and Chester Council
  • Bradford Metropolitan District Council
  • Department of Health
  • Exeter City Council
  • Hertfordshire County Council
  • Kent County Council
  • Lambeth London Borough Council
  • Northampton Borough Council
  • The Royal Marsden NHS Foundation Trust
  • West Berkshire Council
  • Wycombe District Council

We will be at the Emirates Stadium for the awards on Thursday 15th July to support our customers. We wish everyone the very best of luck and watch this space for the results on 16th July.

For more information on the Good Communication Awards, you can visit www.communicator.gcawards.co.uk

Celebrating Success at Swale

July 2nd, 2010

Swale Awards Event

Under the direction of its new Chief Executive, Abdool Kara, Swale Council has developed an ambitious corporate plan to become a high performing organisation.    The Councillors and staff have worked hard to achieve better outcomes for the residents and service users of Swale.  The executives were pleased to report that the teams achieved 80% of performance measures set for 2009/10.

It is satisfying when hard work results in success and it’s important to recognise and celebrate this success.  However in keeping with the austerity measures that face us all, Mr Kara wanted to be sure of effective funds use.  Swale approached commercial partners for funding and Telephonetics VIP were delighted to make a contribution to support the productivity achievement.

Bill Burgar, Managing Director at Telephonetics VIP, attended the dinner and shared in the success stories of Swale teams.  The Swale team had a fun evening with awards, great food and dancing.

More than just voicemail…

June 17th, 2010

Many of you may remember us for our VIP Voicemail solution, but there is so much more. Telephonetics VIP are proud to support a long list of customers in the education sector, with 44 institutions using our solutions, including…



Peak Calling (Clearing & Results Days)
ContactPortal uses speech self-service to direct all your external calls. You can free your switchboard operators and promote one number for ease of use and promotion. Call fluctuations are to be expected, particularly when considering events such as results days or clearing. An effective operator service enables you to professionally and consistently answer calls immediately and direct your callers quickly. Listen to how University of Ulster are using ContactPortal below.

Accommodation & Tuition Fee Payments The build up to student enrolment is another of those times when calls increase. Many of these calls are likely to be around accommodation and tuition fee payments. Payments allows you to configure an automated payments line that issecure for students or parents calling, and takes the pressure off your staff. Read below how Northumbria University are using Payments.

With over 500 deployments to date, notably in the public sector, Telephonetics VIP is a leader in its field. Our solutions are used by over 60% of the UK’s Acute NHS Trusts, 73 Central & Local Government organisations and 14 Police Forces.

Call us now on 01442 242 242 and say ‘Educate me’ to arrange an appointment.



ContactPortal Brochure
Northumbria University Case Study
University of Ulster Case Study

Telephonetics VIP Annual Conference

June 3rd, 2010

This brand new annual event promises to be both informative and engaging with a blend of formats used at the renowned user group and technology days. 

Day One (28th September) is open to Telephonetics VIP customers as a user group meeting to provide regular updates on key areas such as future product and service direction, current industry topics as well as allowing customers the opportunity to share, influence and interact in a closed forum. In the evening we will be hosting a customer dinner.

Day Two (29th September) is open to both our customers and prospective clients across both Public and Private sector markets.  The day will provide an ideal networking opportunity and the chance to share best practice with counterparts in your field.

To register for this event please complete your details below: 

Your Name (required)

Your Email (required)

Organisation / Company

Job Title

Effective Call Triage

May 11th, 2010

“Determine the needs of the caller and deliver them, with related information, to the most appropriate place – quickly”

Your service is the public face of your organisation by which you are judged. When a call comes through you need to be sure that your ACD system provides efficient first-time resolution where possible.

It’s a simple fact that callers dislike repeating themselves, it leaves them frustrated. Being taken through an automated system, asked for various pieces of information and then forwarded to an agent, only to be asked for the same information again is extremely frustrating.

Telephonetics VIP’s ContactCentre 59R uses call triage to determine the needs of the caller, gather information and quickly transfer them to where they need to be. When the caller is connected to an agent the information is also relayed so that the customer does not have to repeat anything and enjoys better service as a result.

Want to know more? Ask us to contact you…

Your Name (required)

Your Email (required)

Organisation / Company

Job Title

If these sound familiar…

  • “It takes forever to get answered”
  • “I just get transferred around”
  • “I keep getting asked for the same information”
  • “I have no choice”

…why not take our short Call Triage questionnaire to assess the performance of your own ACD system?


ContactCentre 59R will:

  • Provide telephone self-service at a price comparable with that of the internet
  • Integrate with current back office systems and telephony infrastructure
  • Identify peak & off-peak times – allowing you to plan if extra agents are required
  • Reserve the most versatile agents for the most efficient use of skilled staff

For further information on ContactCentre 59R, click here.

Call Triage – a checklist

May 11th, 2010

Welcome to the Contact Centre call triage capacity checklist. This will take you on a journey to help assess whether your ACD system is performing effective call triage.

If you’d like to learn more about effective call triage, register your interest below and we’ll be in contact.

A

Always

B

Sometimes

C

Never

  1. We can automatically identify who is contacting us and route them appropriately.
  2. Our menus are tailored to the needs of the majority of our callers.
  3. Our telephone systems are integrated with our IT systems in a meaningful way.
  4. We can identify and track why people are choosing to contact us.
  5. We can readily access a caller’s history – before engaging with them.
  6. We can offer the caller a choice – to wait, to self-serve or to be called back.
  7. Our callers are aware of their options and the implications (wait times etc.) at every stage.
  8. Callers are quickly and automatically matched to the most appropriate agent or service – for their needs.
  9. Performance and demand information is readily available to our supervisors in real-time.
  10. Our systems will adapt automatically to changing nature of demand.
  11. Our callers are only asked to provide information once.
  12. When callers are transferred, our agents do not need to wait around and introduce the caller to their colleague.

Nearly all ‘A’s  – great work your call triage systems are working well.

Nearly all ‘B’s – encouraging, what a great start – why not register your interest below and we’ll contact you for our next masterclass and share lessons learned from best practice.


Nearly all ‘C’s  – it’s a journey and you have begun. The best practice and guidelines from our next masterclass may be helpful – register your interest today!

Your Name (required)

Your Email (required)

Organisation / Company

Job Title

Telephonetics wins a multi-year contract with Ireland’s largest leading cinema operator, Omniplex Cinemas

April 28th, 2010

28 April 2010, Hemel Hempstead, UK – Telephonetics Plc, the speech automation and data integration specialist, announces today the signing of a multi year contract with Omniplex Cinemas including Savoy Cinema Dublin, Screen Cinema Dublin and Swan Cinemas Rathmines for provision of its MovieLINE automatic speech recognition (ASR) film information and ticket booking service to 25 cinema sites in Northern Ireland and The Republic of Ireland.

As Ireland’s largest leading cinema operator, Omniplex Cinemas account for over 50% of cinema tickets sold in the Republic of Ireland and Northern Ireland.  This contract reinforces Telephonetics market leading position for providing film information and ticket booking services to the cinema industry.  In the UK, Telephonetics provide the MovieLINE service to 83% of the major multiplex cinemas.  In addition, the contract allows the path to open up further to international expansion for Telephonetics.

Omniplex have traditionally managed calls for their cinema sites across Northern Ireland and Eire through a centralised call centre.  In December 2009, Omniplex made a decision to trial MovieLINE as part of the opening of their new Dublin site -Swan Cinemas in Rathmines.  Omniplex were aware that the vast majority of the calls received by the contact centre were for routine and repetitive tasks, such as providing information on films available and taking payments over the telephone, all of which had the potential for automation.  The primary reason Omniplex decided to adopt MovieLINE, following the successful trial period, was that during busy times contact centre staff would struggle to efficiently handle peaks in call traffic, leading to unsatisfied customers left hanging on the telephone, which could have resulted in film-goers going elsewhere.

Mark Anderson, Operations Director of Omniplex, commented:“Using contact centre agents alone to deal with high call volumes was often challenging, especially during busy peaks such as at the launch of a new film or during adverse weather conditions which often creates a surge in calls as people look for indoor activities.  One of our key drivers was ultimately to give our customers better service.  We decided to take a trial with Telephonetics to see whether an automated service proved popular with our customers.  And it did – calls were immediately handled efficiently and MovieLINE allows our customers near instant access to film information and ticket booking over the telephone, at any time of the day or night.”

Anthony McKay, CEO of Telephonetics Plc, commented: “We are delighted to welcome Omniplex Cinemas to our family of cinema customers – they will be in great company.  This is testament to our extensive experience in the cinema industry, the simplicity of MovieLINE to deal with the routine and repetitive plus the high level of customer service we provide to our customers.”

- ENDS -